Job Specifications
Washington, DC
$52,000 - $75,000 PA
a day ago
Full Time
Entry Level
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Management Support Assistant
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in one of the SI facilities serviced by the Office of Facilities Management (FM). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year.
The Management Support Assistant is responsible for financial tracking & processing, procurement, travel management, general office support, time and attendance, and document preparation. In this position, you will: Assist members of the staff with various aspects of office administration. Maintain office files and locate material as requested. Determine needed services support and initiate appropriate actions. Prepare a wide variety of documents such as official correspondence, internal memoranda, reports, charts, graphs, calendars, etc. Receive calls and visitors to the office and direct them to staff members or to others as the situation warrants. Apply a sound knowledge of office functions and staff responsibilities in determining referrals.
Requirements
Experience: For the GS-6 you qualify for this position if you have one year of specialized experience equivalent to at least the GS-5 level in the Federal Service. For the GS-7 you qualify for this position if you have one year of specialized experience equivalent to at least the GS-6 level in the Federal Service. For the GS-6 position, specialized experience is defined as receiving, screening, referring visitors/phone calls; responding to inquiries both verbally and in writing; coordinating meetings; reviewing correspondence for grammar, spelling punctuation, format; establishing and maintaining office files and records; typing a variety of products such as memos and forms; conducting inventory of supplies; and requesting office equipment repair. For the GS-7 position, specialized experience is defined as responding to inquiries both verbally and inwriting; coordinating meetings and schedules; reviewing and editing correspondence for grammar, spelling, punctuation, format; establishing and maintaining office files and records; utilizing office automation software such as word processing, spreadsheets, and electronic mail; conducting supply inventories; maintaining time and attendance records; and entering data into electronic systems or databases. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).